Job Description

Job Description

Executive Assistant – Temp to Perm

Location: Dorchester, MA

Schedule: 100% onsite; potential for 1–2 remote days/week after training

Hours: 30–40 hours/week

Pay: $30–$40/hour

Key Responsibilities

Executive Support & Office Management

• Schedule all executive meetings and manage the Executive Office meeting room calendar.
• Receive, triage, and schedule appointment requests for the CEO; communicate updates and prioritizations as needed.
• Serve as a liaison between the Executive Office and internal/external stakeholders.
• Maintain office supplies, equipment, organized filing systems, and tickler files.
• Draft, proofread, and route executive correspondence—including letters, memos, newsletters, flyers, and reports.
• Ensure full compliance with mandatory trainings and maintain appropriate documentation.

Board & Senior Leadership Support

• Prepare, distribute, and maintain minutes for Board meetings and Senior Management meetings.
• Track and follow up on action items and deadlines.
• Assist Chief of Staff with planning and hosting external groups.

Newsletter Production

• Produce and distribute the internal staff newsletter on a regular schedule.

Event & Meeting Coordination

• Gather needs and logistics for Executive Office meetings and events.
• Support arrangement of events involving CEO participation, including internal and community functions.
• Manage invoices and billing for Executive Office activities.

Additional Duties

• Coordinate farewell celebrations for departing staff.
• Prepare award nominations for community and staff recognition.
• Support Board members with community engagement activities.
• Assist in administering donated funds in partnership with the Chief of Staff.
• Perform other duties and provide support at additional locations as needed.

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