Job Description

Job Description

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY

A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy.

ABOUT THE JOB:

● Manag the Director’s’ complex calendar, prioritizing and understanding shifting priorities.

● Manage travel arrangements with detailed itineraries.

● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf

● Help prepare Director for Board of Directors meetings

● Prepare Director for donor meetings including any collateral materials and research;

Plan dinners/events.

● Manage information flow with her direct reports

Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely

Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer.

About You:

A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS

• Bachelor’s Degree
• Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy
• Want to be a trusted confident to the Director and handle confidential information with discretion
• Very detail oriented with the ability to change gears quickly
• Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data
• Excellent written and verbal communication skills
• Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented
• Engaging, war and polished demeanor and a true team player
• An interest in education or fundraising a PLUS

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