Job Description

Job Title: Event Coordinator
Location: New York, NY
Job Type: Full-Time
Reports to: Events Manager

Job Summary:

We are seeking a highly organized and dynamic Event Coordinator to manage and execute events from conception through to completion. This role requires excellent project management skills, a keen eye for detail, and the ability to handle multiple tasks efficiently. The Event Coordinator will be responsible for planning, organizing, and executing events such as corporate functions, trade shows, product launches, and social gatherings, ensuring each event runs smoothly and meets its goals.

Key Responsibilities:

• Plan and execute events, including venue selection, vendor coordination, budgeting, and scheduling.

• Develop event concepts and themes in collaboration with internal teams and clients.

• Manage event timelines, checklists, and budgets to ensure smooth operations.

• Communicate and negotiate with vendors, suppliers, and venues.

• Handle last-minute changes or issues that arise during events.

• Conduct post-event evaluations and report on outcomes.

• Ensure all events align with brand guidelines and client expectations.

• Maintain records of event expenses and provide cost analyses.

Qualifications:

• Strong organizational and time-management skills.

• Excellent communication and interpersonal abilities.

• Ability to work under pressure and manage multiple events simultaneously.

• Proficiency in event management software and Microsoft Office Suite.

• Creativity, resourcefulness, and problem-solving skills.

• Availability to work evenings or weekends as needed.

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