Job Description

Administrative Assistant

Client: Refinery

Location: Big Spring, TX

Duration: 3-6 mons

Benefits: Health, Vision, Dental, 401K

Work Schedule: M-Fri 7 am-4 pm

Role Description:

Position performs tasks and clerical duties according to goal and objectives. The Administrative Assistant provides administrative support to a department or individual. Duties may include word processing, filing, answering phones, receiving, and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects.

Job Responsibilities:

• Finding efficient, professional, cost effective methods of assisting Manager in day-to-day activities.
• Professional attitude and handling of inquiries, both verbally and in writing.
• Accuracy, excellent communication skills and attention to detail is imperative.
• Procure office supplies; maintain files, document meetings, and manage travel arrangements.
• Financial and accounting duties such as: purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software; monthly expense and capital data entry; and timesheet and payroll management.
• Online management of expense reports and invoices.
• Other duties such as: answering phone, mail distribution, and office equipment management.
• Maintaining knowledge of available resources to facilitate information flow for audits and general inquiries.
• Performing duties safely and in compliance with all company, federal, state, and local regulations.
• Maintaining proficiency in job functions and applicable software programs.
• Performing other related tasks as requested or assigned.

Qualifications & Skills for Success:

• Strong communication skills and organizational skills are essential.
• Familiarity with MS Office required.
• High school diploma or equivalent is required.
• Proficiency in Microsoft Office software including Word, Excel, PowerPoint, and Outlook are required. Microsoft Access is preferred.
• A minimum of 2 years' experience working in a support and/or administrative assistant role us preferred.

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