Job Description

Job Description

Job Description

POSITION OBJECTIVE/SUMMARY:

The Accounts Payable Supervisor is under the direct supervision of the CFO. Oversees the day-to-day work of staff accountants and coordinates the processing of AP transactions such as vendor invoices and expense reports.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:

· Bachelor’s degree in Accounting, or closely related Finance or Business field.

· (3) + years of progressive AP experience and (2) years Supervisory experience.

· Understanding of Generally Accepted Accounting Principles (GAAP), as well as Federal OMB Circulars.

· Abila MIP experience (Preferred).

· Proficient in MS Office, specifically Intermediate to Advanced Excel skills (Preferred).

· Experience with government grants (Preferred).

· Experience in with non-profits (Preferred).

· Strong interpersonal skills for interacting with staff accountants and vendors.

· Must have the ability to meet deadlines and follow through on work assignments through completion, in a fast-fast paced work environment.

· Strong analytical and problem-solving skills.

· Good presentation skills for educating internal clients on accounting principles.

· Good planning and organizational skills to balance and prioritize work.

· Must be detail oriented.

GENERAL STATEMENT OF FUNCTIONS:

· Supervise daily AP processing staff and managing workload. Ensure all disbursements are timely made in compliance with company policies and procedures, i.e., properly authorized and substantiated.

• Oversee the release of funds both via paper checks and electronically.

• Responsible for accounts payable reconciliations.

• Supervise the processing, scheduling and prioritizing of accounts payable functions, in addition to developing, implementing and maintaining all systems in accordance with existing company policies and procedures and Generally Accepted Accounting Principles (GAAP), ensuring compliance with Federal OMB Circulars regarding spending rules and regulations.

• Manages accounts payable, ensures accuracy and timeliness.

• Makes recommendations to improve payment process.

• Manage Unclaimed Property including meeting escheatment deadlines.

• Manages vendor database, ensuring vendor data is accurate and updated.

• Track and forecast Company cash flow, (NSF, Stop Payments, wires, ACH, etc.).

• Assist the CFO in preparing schedules/collating information for the external auditors.

• Resolve vendor issues.

• Assist in 1099 and tax related matters, such as collecting and reviewing documents and payments made to new vendors, following up on missing W-9s, performing annual 1099 reports and analysis, implementing corrections, and creating electronic files for submission to IRS.

• Trains and evaluates staff accountants to enhance their performance, development, and work product.

• Perform other duties and tasks, as assigned

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