Job Description

Job Description

Job Description

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments.

You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!

$58,000 - $62,000 yearly

• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Help organize community outreach events to improve our standing in the local area
• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
• Enforce compliance with legal and tax withholding processes
• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized

• Ensure all closing instructions are followed as per the closing package, and coordinate with the loan officer, mortgage loan processor, and underwriter to be sure all underwriting commitments have been satisfied
• Submit pertinent title and loan documents into software programs to record transactions and track the applicant’s progress
• General office administrative duties as apparent or assigned
• Possess a team-oriented and positive attitude
• Fields customer inquiries and responds with the necessary information in a timely manner
• Balance settlement statements and reconcile the trust account
• Assist with scanning, copying, mailing, filing, and other general office duties

• Has knowledge of Microsoft Office and customer relationship management software
• Great written and verbal skills
• Available evenings and weekends
• License for real estate is preferred but not required
• High school diploma or equivalent required

• Certification as a notary public is not required, but is appreciated
• A high school diploma or equivalent is required; some college preferred
• 1-3+ years of experience with real estate transactions, title processing, title company pre-processor, or as a mortgage loan processor is desired, though we are willing to train the right candidate
• Outstanding communications, customer service, research, and analysis skills are preferred
• Proficient computer skills with numerous programs, including MS Office, are vital
• Must show leadership ability that fosters collaboration and cooperation among staff and attorneys
• Must have the ability to work directly with other Title Assistants & Closing Coordinators

Wagner Oehler, Ltd. is one of the premier law firms in southeastern Minnesota, concentrating on estate planning and administration, real estate title production, and small business law. We look for individuals with a strong sense of community, a focus on details, and a willingness to be part of a growing team. We offer competitive pay, benefits, and development opportunities.

We are limited to the following practice areas:

• Real estate and title examination
• Estate planning
• Estate Administration
• Farm succession planning
• Business law

Our mission is to provide empathetic advice from our skilled legal professionals who are dedicated to empowering clients to make strategic, informed decisions to achieve their desired outcomes.

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