Job Description

Are you an organized, detail-oriented professional who thrives in a dynamic environment? Do you enjoy keeping things running smoothly while making a meaningful impact? If so, we’d love to have you join our team!

As an Office Manager , you’ll play a key role in supporting our programs, staff, and the individuals we serve. Reporting to the Vice President of Finance , you’ll oversee office operations, manage benefits administration, assist with financial processes, and act as a liaison for Social Security and Medicaid benefits.

What You’ll Do:

Office & Operations Management

• Ensure the office and program sites have the supplies they need by managing purchasing.
• Handle incoming mail and distribute it to the appropriate teams.
• Be the go-to person for utility-related issues and office maintenance.
• Work with leasing companies to ensure compliance with agreements and manage vehicle registrations/plates.

Benefits Administration

• Assist individuals in maintaining their medical insurance coverage by submitting required paperwork.
• Verify Medicaid eligibility upon request from the Finance team.
• Work with the food stamp agency, NEEDS staff, and guardians to secure and manage food stamp benefits.

Social Security & Representative Payee Responsibilities

• Act as the primary contact for Social Security-related benefits, working closely with staff and guardians.
• Support the Finance Department with required Social Security reporting.

Financial Responsibilities

• Review daily billing logs for accuracy and ensure correct data entry.
• Print and distribute financial reports for compliance and third-party reviews.
• Collect and organize receipts from programs, following up on missing documentation.
• Assist with operational purchases, check-writing, and making bank deposits.

What You Bring to the Team:

• Experience: 3-5 years in an office environment (nonprofit or finance experience is a plus!).
• Education: Bachelor’s degree preferred.

Skills:

• Strong accounting knowledge ( required ).
• Familiarity with benefits/eligibility processes for individuals with disabilities ( preferred ).
• Proficiency in Microsoft Excel.
• Excellent communication, organization, time management, and problem-solving skills.
• High attention to detail and accuracy—especially when multitasking.

Why You’ll Love Working Here:

• Comprehensive Benefits Package: Health, dental, vision, life insurance, and FSA.
• Retirement Planning: 403(b) retirement plan with employer contributions.
• Paid Time Off: Generous PTO policy to help you recharge.
• Career Growth: Tuition reimbursement for continued education.
• Technology & Support: Company-provided laptop and phone.

Annual Salary : $45,000 - $50,000

Ready to make a difference while advancing your career? Apply today and join a team that values your skills and dedication!

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