Job Description
Are you an organized, detail-oriented professional who thrives in a dynamic environment? Do you enjoy keeping things running smoothly while making a meaningful impact? If so, we’d love to have you join our team!
As an Office Manager , you’ll play a key role in supporting our programs, staff, and the individuals we serve. Reporting to the Vice President of Finance , you’ll oversee office operations, manage benefits administration, assist with financial processes, and act as a liaison for Social Security and Medicaid benefits.
What You’ll Do:
Office & Operations Management
- Ensure the office and program sites have the supplies they need by managing purchasing.
- Handle incoming mail and distribute it to the appropriate teams.
- Be the go-to person for utility-related issues and office maintenance.
- Work with leasing companies to ensure compliance with agreements and manage vehicle registrations/plates.
Benefits Administration
- Assist individuals in maintaining their medical insurance coverage by submitting required paperwork.
- Verify Medicaid eligibility upon request from the Finance team.
- Work with the food stamp agency, NEEDS staff, and guardians to secure and manage food stamp benefits.
Social Security & Representative Payee Responsibilities
- Act as the primary contact for Social Security-related benefits, working closely with staff and guardians.
- Support the Finance Department with required Social Security reporting.
Financial Responsibilities
- Review daily billing logs for accuracy and ensure correct data entry.
- Print and distribute financial reports for compliance and third-party reviews.
- Collect and organize receipts from programs, following up on missing documentation.
- Assist with operational purchases, check-writing, and making bank deposits.
What You Bring to the Team:
- Experience: 3-5 years in an office environment (nonprofit or finance experience is a plus!).
- Education: Bachelor’s degree preferred.
Skills:
- Strong accounting knowledge ( required ).
- Familiarity with benefits/eligibility processes for individuals with disabilities ( preferred ).
- Proficiency in Microsoft Excel.
- Excellent communication, organization, time management, and problem-solving skills.
- High attention to detail and accuracy—especially when multitasking.
Why You’ll Love Working Here:
- Comprehensive Benefits Package: Health, dental, vision, life insurance, and FSA.
- Retirement Planning: 403(b) retirement plan with employer contributions.
- Paid Time Off: Generous PTO policy to help you recharge.
- Career Growth: Tuition reimbursement for continued education.
- Technology & Support: Company-provided laptop and phone.
Annual Salary : $45,000 - $50,000
Ready to make a difference while advancing your career? Apply today and join a team that values your skills and dedication!
Job Tags
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