Job Description
Office Manager
Location: Miami, FL (On-Site, Full-Time)
ALEXIS is seeking a poised, highly organized, and solutions-oriented Office Manager to oversee the daily operations of our corporate headquarters.
This role requires someone who thrives in a fast-paced, high-pressure environment , stays calm under stress, and can balance logistical precision with creative execution.
As the central figure supporting a team of 40+ employees and acting as a buffer between C-level executives and the broader team, this person must be both highly professional and exceptionally resourceful.
From managing contractors and supplies to executing in-office events and supporting new hires, the Office Manager will be responsible for creating a polished, efficient, and inspiring work environment.
Key Responsibilities:
- Serve as the first point of contact for the company—screening calls, greeting visitors, managing front desk communication, and overseeing the office with professionalism.
- Act as the primary liaison between leadership, staff, contractors, vendors, and IT support.
- Keep the office operating seamlessly by managing supplies, maintenance, technology, and cleanliness at all times.
- Handle all employee onboarding and off boarding , including setup of workstations, credentials, and company materials.
- Manage executive calendars, meeting scheduling , and provide operational support to senior leadership.
- Book lodging, transportation and coordinate all aspects of travel when needed.
- Execute creative internal events —including team birthdays, store openings, and company celebrations—conceptualizing ideas and delivering them on fast timelines.
- Assist with hiring logistics , including resume screening, scheduling, and conducting initial interviews.
- Support C-suite executives in managing confidential projects and internal priorities.
- Jump into ad hoc assignments quickly and effectively—problem-solving in real time and ensuring high-quality results across varied responsibilities.
What We’re Looking For:
- 4–5 years of office management or senior executive support experience, ideally in a fast-paced, creative, or high-growth company.
- Calm, confident presence with strong communication skills and excellent judgment.
- Exceptionally organized and detail-oriented with the ability to multitask and prioritize under pressure .
- Creative thinker with the ability to develop and execute engaging team and company-wide initiatives.
- A proactive self-starter who doesn’t wait to be asked—anticipates needs and acts with urgency.
- Technologically fluent; confident with tools like Google Workspace, Microsoft Office, Zoom, Slack, and vendor platforms.
- Professional demeanor and discretion when handling confidential matters.
- Based in South Florida and able to work on-site full time .
What We Offer:
- Health insurance
- Paid time off
- Clothing allowance
- The opportunity to contribute meaningfully to the culture and efficiency of a growing luxury fashion brand
To Apply:
If you are a calm problem-solver, a master organizer, and a creative doer who thrives in fast-paced environments, we want to hear from you.
Please submit your resume along with a brief note highlighting your experience and what excites you about joining ALEXIS.
Job Tags
Full time, For contractors,