Job Description

Job Description

Job Description

Description

The Office Coordinator will work closely with the Operations or Facilities Manager to support all facilities related activities. The Office Coordinator is committed to providing premier client service while overseeing and performing a wide variety of assignments in a team environment. The Office Coordinator must have strong communications skills, the ability to multi task, and prioritize workload for the office. General duties include ensuring office tasks are completed and point of contact for facilities related issues with the property management.

• Coordinate and assist with office related activities such as requests from various departments both local, national office and consulting; project related tasks in collaboration with others and larger scope facilities related requests and projects
• Manage security access control data base and create and distribute security badges or key fobs
• Manage payment of office related invoices and track expenses
• Has working knowledge of all tasks related to office support and perform office assistant responsibilities as necessary
• Act as point of contact for various vendors and resolves questions or issues

Additional Skills & Qualifications

• High School Diploma/GED required
• Minimum of 1 year of related experience required, office support experience preferred; experience in a professional services environment preferred
• Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm
• Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly
• Ability to collaborate and work effectively across functions/departments/teams and team with individuals at all levels
• Strong planning and organization skills; able to effectively prioritize assignments and competing deadlines in a fast paced environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software
• Ability to travel as needed, approximately 5%
• May require some overtime hours

Job Type & Location

This is a Contract to Hire position based out of San Francisco, CA.

The pay range for this position is $23.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Francisco,CA.

This position is anticipated to close on Dec 31, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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