Job Description

A New Jersey-based biotech company is actively seeking a new Field Sales Operations Administrator to join their growing US Field Sales leadership team. In this role, the Field Sales Operations Administrator will be responsible for overseeing the day-to-day operations of the department team.

About the Opportunity:

• Start Date: ASAP
• Assignment Length: 4-month contract
• Schedule: Monday to Friday
• Hours: 9am to 5pm
• Setting: Hybrid (3 days in office; 2 days remote)

Responsibilities:

• Manage dept calendars and coordinate team availability for meeting invites.
• Oversee onsite and off-site department meetings.
• Organize and maintain records; process documents for approval
• Obtain approval, submit for payment, monitor overdue invoices, and track status of approval and payments
• Interface with finance and contact vendors regularly to resolve discrepancies or problems
• Coordinate with legal, finance, and sales team to establish Master Service Agreements (MSAs) and Statements of Work (SOWs) with third party vendors and consultants
• Manage expense report process for department including submissions for NBDs and approvals for Regional Business Directors (RBDs) on a timely basis
• Perform other duties, as needed

Qualifications:

• Bachelor's Degree
• Administrative support experience working in a fast-paced business environment
• Proficiency in MS office (Word, Excel, PowerPoint, Outlook, OneNote), Teams, Cisco WebEx, etc.)
• Ability to quickly master additional platforms (i.e., Veeva, SRM, Salesforce)
• Excellent written and oral communication skills
• Strong organizational and task management skills
• Ability to prioritize critical tasks and work on simultaneous tasks when required

Desired Skills:

• Previous experience supporting Pharmaceutical or Biotech Marketing
  

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