Job Description

Job Description Antenna is seeking a resourceful, highly proactive Executive Assistant to support our CEO and broader executive team, based out of our Hackensack, NJ office . This is a high-impact, high-trust role ideal for someone who thrives in a fast-paced environment and has a sharp instinct for anticipating needs before they arise. The role combines executive support, office management, internal coordination, and project execution — requiring someone who can seamlessly switch between strategic scheduling and tactical logistics. The ideal candidate will be a hands-on operator — not just a calendar wizard, but a true partner who can juggle logistics, manage internal workflows, and support key initiatives like podcast production and company events. PRIMARY RESPONSIBILITIES Executive Support Manage the CEO's daily calendar, meetings, and to-do list -- ensuring time is focused on highest priorities. Coordinate and confirm complex domestic and international travel, including flights, trains, hotels, and itineraries. Schedule executive meetings, all-hands, and offsite; support internal event planning. Manage and triage the CEO's inbox; prepare materials and context ahead of meetings. Maintain expense reports, reconcile receipts, and coordinate with Finance via Expensify. General personal assistant tasks as needed. Office Management (Hackensack + New York City) Oversee daily office operations -- including maintenance, mail sorting, vendor coordination, and supply ordering. Manage snack and beverage inventory; coordinate with building management to maintain office aesthetics and functionality. Coordinate weekly bank deposits and other administrative tasks as needed. Internal Operations Act as a producer for the CEO's podcast: coordinate guest outreach, scheduling, and deliverables. Help plan and execute internal events such as leadership dinners, company offsites, holiday parties, and culture initiatives. Manage internal travel coordination for agency staff, including booking hotels and supporting international travel needs. Facilitate onboarding for new hires -- including coordinating first-day logistics, laptop delivery, and scheduling. QUALIFICATIONS ~5+ years of experience supporting C-level executives in dynamic, fast-paced environments. ~ Proven expertise in complex calendar management across global time zones and coordinating domestic/international travel logistics. ~ Exceptionally proactive -- thrives without close supervision and instinctively finds ways to add value. ~ Advanced proficiency in Microsoft Office and Teams ~ Excellent organizational and multitasking skills with superior attention to detail. ~ Strong judgment, confidentiality, and emotional intelligence. ~ Polished written and verbal communication. ~ Comfortable managing office vendors, facilities, and in-person logistics. Position Details Schedule: 3 days/week in Hackensack, 1 day/month in NYC, with some flexibility to work remotely. Compensation: $80,000-$100,000 annual salary, depending on experience and qualifications.

Job Tags

Work at office, Remote work, 3 days per week,

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