Job Description

Job Description

Events Coordinator

Location: Chicago, IL (Hybrid)

Organization: Our client, a nationally recognized professional association serving legal and insurance professionals.

Our client is seeking a detail-oriented and proactive Events Coordinator to join their team. This role is ideal for someone with a strong background in event and meeting planning, and who thrives in a fast-paced, collaborative environment. The Events Coordinator will support the execution of in-person and virtual conferences, meetings, and events, playing a critical role in ensuring logistical excellence and a positive attendee experience.

Key Responsibilities:

• Plan, coordinate, and execute logistics for conferences, board meetings, webinars, and special events across the country.
• Manage all event details including venue selection, catering, registration, materials, travel arrangements, A/V coordination, and post-event follow-up.
• Serve as the primary point of contact for vendors, venues, and internal stakeholders.
• Assist with the preparation and distribution of meeting agendas, minutes, materials, and presentations.
• Maintain event calendars, timelines, and budgets; track spending and ensure cost-effective planning.
• Support speaker coordination, including bios, session descriptions, and presentation materials.
• Manage registration platforms and attendee communication for a seamless event experience.
• Provide on-site support at key events to ensure smooth execution and high-quality service delivery.

Qualifications:

• Bachelor’s degree required.
• 2–5 years of experience in event planning, meeting coordination, or a related administrative role.
• Exceptional organizational and communication skills with strong attention to detail.
• Experience managing multiple projects simultaneously under tight deadlines.
• Proficiency in Microsoft Office Suite; experience with event platforms (e.g., Cvent, Zoom, Eventbrite) a plus.
• Willingness to travel occasionally for key meetings and events.

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

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